Estate and Facilities Management

This is South Yorkshire Police’s Statement of Agreed Policy on Facilities Management. This policy relates to localised procedures only and therefore not supported by Authorised Professional Practice (APP).This policy covers the following areas:Management of Police EstateProvision of Hospitality by SYPEmergency Board up Service non-police premisesRecovery and Retention of Motor VehiclesDogs: Dangerous, Injured or Diseased Management of Police EstateThis instruction covers the management and governance arrangements for all properties that are owned or leased by South Yorkshire Police (SYP), either for the purpose of conducting business or for dwelling. The associated procedural instructions that support this policy are listed below:

  • Pi27.1 Implementation of Estates Strategy
  • Pi27.2 Property Management
  • D51355 Waste Management (Under review)
  • Pi27.3 Accommodation, Equipment and Furniture – Moves and Changes
  • Pi27.4 Management of Contractors and Suppliers at Police Premises

Provision of Hospitality Please refer to the associated procedural instruction which sets out the guidelines for the provision of hospitality by SYP

  • D51533 Provision of Hospitality by SYP (Under review)

Emergency Board up Service non- police premises SYP have a duty of care under the “Duty to Care, Miscellaneous Housing Act 1994”Emergency boarding up is intended to ensure that premises are secured while the owner/occupier makes alternative arrangements for a permanent repair, and is therefore not intended to be a long term solution. Emergency boarding up will consist of the boarding up of all damaged doors and windows. Where it is necessary and appropriate a padlock will be fitted to allow access to the property.Please refer to the associated procedural instructions for more details

  • Pi27.8 Boarding up Service

Recovery and Retention of Motor VehiclesThe police have the legal power to remove vehicles in the following circumstances:-

  • if the vehicle is illegally parked
  • if the vehicle is causing a danger or obstruction
  • if the vehicle is apparently abandoned
  • stolen and found abandoned
  • the vehicle is believed to contain evidence relating to an offence
  • Vehicles involved in Road Traffic Collisions (RTC)
  • Vehicles seized under Sections 165A & B, Road Traffic Act 1988
  • Vehicles seized under Sections 59 and 60 of the Police Reform Act 2002

Please refer to the associated procedural instructions for more details

  • Pi27.7 Recovery and Retention of Motor Vehicles

Dogs: Dangerous, Injured or DiseasedThis instruction informs all staff of the legal and administrative procedures to be adopted when dealing with dangerous, suspected banned breeds, aggressive, injured or diseased dogs.The main aim is to ensure that the South Yorkshire Police (SYP) response to incidents involving dangerous, aggressive, injured or diseased dogs is lawful, reasonable, proportionate and consistent and that we diligently and expeditiously pursue each case to its earliest conclusion, having regard to animal welfare, whilst protecting the public from injury or fear of injury by dogs.Specific SYP Objectives

  • Reduce and minimise the risk of harm to the public
  • Reduce the opportunities for the criminal use of dogs
  • Maximise the number or dog related incidents detected by bringing those responsible to justice
  • Reduce the number of incidents of anti-social behaviour involving dogs
  • Maintain the highest standards of Professionalism
  • Maintain a victim orientated approach to such incidents

Please refer to the associated procedural instructions for more details

  • Pi27.6 Dogs: Dangerous, Injured or Diseased

Other relevant SYP policy documents you may wish to consider are:

  • D51512 Information Management and Compliance

Equality Act 2016 The Act creates a statutory requirement for all Functions and Policies (Including Procedural Instructions) to be analysed for their effect on equality, diversity and human rights, with due regard to the General Equality Duty.In principle, this document has been assessed for discrimination, which cannot be justified, among other diverse groups.Human Rights/Discretion:The purpose of providing policy is to give an indication to staff of the expected course of action.  However it is not possible to cater for every possible combination of factors that would justify a departure from stated policy.  The Human Rights Act 1998 requires the proper use of discretion at all times and nothing within this policy and associated procedural instructions prohibits the proper use of discretion in appropriate circumstances.Where action is taken that has the potential to interfere with an individual’s Human Rights, the reasons behind the making of the decision to act in that way should be recorded on the appropriate forms, or where this is not practicable, in pocket books or policy logs.Rights of redress for members of the public:Anyone who feels that a member of staff has behaved incorrectly or unfairly, or who is dissatisfied with organisational matters, service delivery or other operational policing issues, has the right to make a complaint.Initial action should be taken in one of the following ways:

  • Complain in writing or in person to the Senior Officer at the appropriate police station or to the Chief Constable of the force concerned.
  • Visit a local Citizens' Advice Bureau
  • Contact a Solicitor

Rights of redress for South Yorkshire Police personnel:South Yorkshire Police personnel who feel they have grounds for concern in relation to the implementation of policies may, as appropriate:

  • Pursue concerns through their line manager.
  • Contact a First Contact Advisor.
  • Pursue a grievance formally through the South Yorkshire Police Fairness at Work Procedure.
  • Seek advice from their staff association or trades union.
  • Use procedural instruction D50241 Management of Complaints, in the section entitled Handling Complaints relating to Direction and Control. 

Start Date:07/09/2016This statement of agreed policy is new and replaces D51545 and D51446


Wednesday, 7 September, 2016 - 00:00