Academic Research Policy

Policy Scope:
This policy outlines the route for all internal and external applications for academic research made to South Yorkshire Police. It outlines the purpose and legal responsibilities in the handling of academic research applications.
This policy does not apply to research undertaken within South Yorkshire Police by its own staff independently of any academic institution.
All requests for research must support at least one of the following:

  • the South Yorkshire Police Vision
  • the South Yorkshire Police Mission
  • the South Yorkshire Police Priorities
  • the Police and Crime Commissioner’s Police and Crime Plan

Policy Aims and Objectives
Research should extend organisational learning and support the principle of improvement. The purpose of all research conducted within South Yorkshire Police should be to gather data, information and facts, which are then evaluated to deliver organisational improvements and objectives. Requests to complete research for academic qualifications are usually generated in the following ways:

  1. Direct contact from staff at higher education institutions
  2. Direct contact from students at higher education institutions
  3. These are received throughout the year, generally from post-graduate students, wishing to either access SYP data or carry out research within the organisation.
  4. SYP Employees
  5. Applications are received from staff completing research as part of further education. This is generally but not exclusively funded by SYP and relates to a specific aspect of the applicants current role.


Requests for data are also generated from the media, other government organisations or police forces and associated agencies. These requests fall outside of the definition of research and will be progressed via other force processes.
In order to create structure and organisation to internal and external Academic Research request, it is essential that the procedures supporting this Statement of Agreed Policy are adhered to on all occasions.
This policy is not intended to restrict collaboration with external agencies, but rather to ensure that any work, as a result, is structured, organised and mutually agreed. All requests will be considered in the light of Home Office Circular 48/95 relating to the "release of police data for academic research" and to relevant legislation such as the Data Protection Act 1998.

Associated Procedural Instructions:
This policy is supported by the following procedural instructions:
D51558 Academic Research - Instructions for Applicants

Equality Act 2010
The Act creates a statutory requirement for all Functions and Policies (Including Procedural Instructions) to be analysed for their effect on equality, diversity and human rights, with due regard to the General Duty.
In principle, this document has been assessed for discrimination, which cannot be justified, among other diverse groups.

Human Rights/Discretion:
The purpose of providing policy is to give an indication to staff of the expected course of action. However it is not possible to cater for every possible combination of factors that would justify a departure from stated policy. The Human Rights Act 1998 requires the proper use of discretion at all times and nothing within this policy and associated procedural instructions prohibits the proper use of discretion in appropriate circumstances.
Where action is taken that has the potential to interfere with an individual’s Human Rights, the reasons behind the making of the decision to act in that way should be recorded on the appropriate forms, or where this is not practicable, in pocket books or policy logs.

Review Arrangements:
This policy together with its Equality Analysis will be reviewed every 2 years .

Rights of redress for members of the public:
Anyone who feels that a member of staff has behaved incorrectly or unfairly, or who is dissatisfied with organisational matters, service delivery or other operational policing issues, has the right to make a complaint.
Initial action should be taken in one of the following ways:
• Complain in writing or in person to the Senior Officer at the appropriate police station or to the Chief Constable of the force concerned.
• Visit a local Citizens' Advice Bureau
• Contact a Solicitor

Rights of redress for South Yorkshire Police personnel:
South Yorkshire Police personnel who feel they have grounds for concern in relation to the implementation of policies may, as appropriate:
• Pursue concerns through their line manager.
• Contact a First Contact Advisor.
• Pursue a grievance formally through the South Yorkshire Police Fairness at Work Procedure.
• Seek advice from their staff association or trades union.
• Use procedural instruction D50241 Management of Complaints, in the section entitled Handling Complaints relating to Direction and Control.

Start Date:
30 June 2014
This statement of agreed policy is new

Date: 

Thursday, 31 July, 2014 - 00:00

Attachment: