Crime Management

Policy Scope

This policy is for all staff involved in the recording, investigation, supervision and administration of crime.

Policy Aims and Objectives:

This policy incorporates a ‘cradle to grave’ approach to the management of crime within South Yorkshire Police, comprising crime recording, investigation, supervision and administration.

There are six principles that underpin the approach to crime management across South Yorkshire Police. These are;

  • The detection of crime is a significant factor in providing public reassurance. From taking a report of a crime to final disposal, all staff must ensure no investigative opportunity is overlooked or not pursued vigorously.

  • The service provided to witnesses and victims of crime is important. Crime must be recorded and investigated professionally, in a timely manner, ensuring all parties are kept informed in accordance with the Victim's Code. See also CMS Instructions. 

  • All officers (and relevant police staff) should understand and comply with the National Crime Recording Standard (NCRS).

  • All operational officers should be trained in the use of CMS commensurate with their role and be able to use the system effectively.

  • Operational sergeants and inspectors should be aware that the supervision of crime (recording and investigation) is one of their core duties, which must be carried out systematically and rigorously.

  • District Commanders are responsible for ensuring that the management of crime within their district is appropriately and adequately resourced.

The aim of this policy and associated procedural instructions is to ensure that;

  1. All staff involved in the crime management process understand their role.
  2. Crime is recorded and investigated in a thorough, professional and timely manner.
  3. The supervisory and administrative systems, which support the crime management process, work effectively and efficiently.

Associated Procedural Instructions:

This policy is supported by the following procedural instructions:

Adoption of the South Yorkshire Police Crime Management Policy - Instructions D51235.

Investigating Harassment and Stalking D50944

Offences to be Taken into Consideration - Instructions for Officers D50794

Please also see:

ACPO’s Guidance Crime Recording by Police Officers Working in Schools

Crime Recording Bureau Terms Of Reference (available on the OSS intranet page).

Home Office Counting Rules

Dealing with Hate Crime and Other Hate Incidents  - Instructions D50484

Dealing with Suspicious Activity Reports D51278

Major Crime Investigations D51202

Minimum Standards of Investigation for the Initial Response to Incidents D51120

The Authorised Professional Practice (APP) section entitled Information Managementand other relevant SYP policy documents, such as D51512 Information Management and Compliance.

It may also be appropriate to utilise the Police National Database (PND), see D51536.

Equality Act 2010:

The Act creates a statutory requirement for all Functions and Policies (Including Procedural Instructions) to be analysed for their effect on equality, diversity and human rights, with due regard to the General Duty.

In principle, this document has been assessed for discrimination, which cannot be justified, among other diverse groups.

Human Rights/Discretion:

The purpose of providing policy is to give an indication to staff of the expected course of action. However it is not possible to cater for every possible combination of factors that would justify a departure from stated policy. The Human Rights Act 1998 requires the proper use of discretion at all times and nothing within this policy and associated procedural instructions prohibits the proper use of discretion in appropriate circumstances.

Where action is taken that has the potential to interfere with an individual’s Human Rights, the reasons behind the making of the decision to act in that way should be recorded on the appropriate forms, or where this is not practicable, in pocket books or policy logs.

Audit Review Arrangements:

This policy together with its Equality Analysis will be reviewed every 2 years

Rights of redress for members of the public:

Anyone who feels that a member of SYP staff has behaved incorrectly or unfairly has the right to make a complaint. Initial action should be taken in one of the following ways:

  • Complaint in writing or in person to the Senior Officer at the appropriate police station or in writing to the Chief Constable of the force concerned.
  • Visit a local Citizens’ Advice Bureau.
  • Contact a solicitor.

Rights of redress for South Yorkshire Police staff:

South Yorkshire Police staff who feel they have grounds for concern in relation to the implementation of policies may:

  • Pursue concerns through their line manager.
  • Contact a First Contact Advisor.
  • Pursue a grievance formally through the South Yorkshire Police Fairness at Work Procedure.
  • Seek advice from their staff association or trades union. 
  • Use procedural instruction D50241 Management of Complaints, in the section entitled Handling Complaints relating to Direction and Control. 
14 February 2005

Equality Analysis:

D50804 Crime Management.pdf (attached below)


Thursday, 21 June, 2012 - 00:00